Career Transition Time Management Strategies

By Brenda L. Peterson, The Layoff Lady

You Can't Do It All

During your job search, there are always a ton of things you could be doing. Unfortunately, there is not enough time to do everything you could possibly do. Therefore, it’s crucial to manage your time. This helps make sure you are doing the highest value activities that will get you closer to your goal of landing a new job. Let's look at a few helpful strategies.

Saying No

One of the best time management strategies is the simple act of saying no. When you’re in between paid jobs, people may go out of their way to find ways to occupy “all that free time” you have. Being raised to be a nice, pleasant human being, I have a long history of saying yes to things I shouldn’t have. While saying no can be difficult, in your role as the CEO of You, it’s your job to prioritize your time wisely to help you achieve your goals.
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You might want to say no to doing extra volunteer work for your child’s school, church, or favorite charitable cause. You might want to skip helping someone landscape their yard, paint their house, or move. You might want to refrain from attending an additional school play, driving an extra carpool shift, or chaperoning one more event. In short, you get to spend your time in whatever activities bring you joy and/or get you closer to finding a new job. Ensure you align your time with your goals and do not take on additional tasks out of a sense of guilt, obligation, or good old-fashion task avoidance. 

Creating Your Schedule

One benefit of working for someone else (aside from, you know, the whole getting paid thing) is that it gives your life structure. When you’re in career transition, making yourself some kind of schedule is valuable. It doesn’t have to be rigid or rigorous. Having more structure is helpful when you’re struggling. Systems help because they give you some idea of what to do with yourself if and when your plans change. Even if you don’t follow your schedule to the letter, having structure around your time can help address your need for order and give you a sense of accomplishment. 

Blocking Off Time

If I have a blank calendar, I have difficulty accomplishing anything because I have too little structure. Conversely, if I overschedule myself, I will be frustrated because I have too much structure. Blocking off time for dedicated activities is how I balance the two extremes.

During these time blocks, which are usually 1-2 hours long (for me), I focus on the task at hand. For example, during this time, I might search for new open positions, customize my resume for a certain role, or write a few thank you messages. Making an appointment with myself helps me get things done.
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I also block out time for fun activities. Whether when the roller skating rink is open, when my coffee group is meeting, or an hour to walk on a nice day, blocking off time helps me prioritize activities that bring me joy.

Batching Work

There are some things that I need to do multiple times in a day or a week or similar tasks that go well together. Work batching is a way to help increase your efficiency with these types of tasks. Here are a few examples of the kind of work I batch:

• Searching for open positions: I spend a half hour looking for jobs and bookmarking those that meet my basic requirements. If I’m not sure about a role, I’ll bookmark it for now and review more later.
• Prioritizing applications: I spend a half hour reviewing my bookmarked jobs. Then, I read them more closely, eliminate the less desirable ones, and select which higher-value job applications I will submit.
• Applying for jobs: I start with my basic resume, review the job description, personalize the professional summary and skills sections of my resume, then apply. I then update my status on my spreadsheet. I repeat this for the other jobs I will apply for in a given week.

​Grouping tasks tends to improve efficiency and boost productivity. 

Setting a Timer

Most people’s productivity decreases the longer they work on the same task. One way to use your time more consciously is by using a timer. For example, I set a timer for 50 minutes, then take a 10-minute break. This way, I have a set time to focus, but I also know it won’t last forever. In addition, if I’m spinning on a task and not accomplishing anything, taking that 10-minute break usually gets me out of that thought trap.
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During the 10-minute break, I switch gears. I stand up, stretch, or take a few deep breaths. Sometimes, I’ll even do a quick beta task, like folding towels, before returning to my alpha work. When my timer goes off and my break ends, I begin again. Breaks can work wonders to stop you from spiraling by helping you re-engage with a given task. 

Learn More

• The Layoff Lady: My Top 3 Indespensible Job Search Tools
• The Layoff Lady: Customizing Your Resume For Each Job Application
• The Layoff Lady: I Just Got Laid Off--Now What?